Stall Fees
- 3m x 3m site – $90
- 3m x 6m site – $180
- 1.8m trestle site (table only) – $50 (Please note this does NOT include room for a gazebo so some other form of sun protection will be required)
- Trestle tables (max 2) – $15 ea
- Powered site (limited) – Additional $10
- Sites are not confirmed or allocated until payment has been made.
Stallholder Prize Draw
All stallholders who have paid for their site fee by 5.00pm Friday 12th December 2025 will go into a prize draw to receive a full refund of their site fee.
General Information
All applicants are subject to a selection process. Once your application is received we will endeavor to reply within two weeks or sooner. Selection depends on product selection, quality of goods, and how your stall will contribute to the overall experience of the event. We also have a maximum quota on the amount of each type of stall, eg, jewellery, etc. Tell us as much as you can in your application about why your stall would be a great addition to the overall market.
Your booking is for items you have applied to sell. If you wish to share a stall that is fine but both sellers must also apply for approval. This is so we can protect the quality of the items sold at our fair, and therefore the overall experience for attendees, and for you the sellers.
Food stalls and Liquor sellers require appropriate consents from the local district council (Porirua City Council), and it is the responsibility of the stall holder to obtain this (See below).
You will need to bring your own:
- marquee/gazebo (for standard & double sites only, not trestle sites)
- trestle table (limited tables are available to hire from Mana Lions)
- chairs
- sunscreen and insect repellant
- water
- change float
- heavy weights to hold your gazebo down in the event of heavy wind
A great stall adds to the experience, the little things you do to give your space a professional look DO matter! Its a great idea to research stall presentation and selling tips and general stallholder etiquette.
Eftpos/cash
Cell coverage is now available at Battle Hill Farm enabling mobile EFTPOS to be used. Mana Lions will also have an EFTPOS facility on the day supplying cash for those fair goers requiring it.
Licensing information for food and alcohol stall holders
Your responsibilities can vary depending on your activities and type of License held. Each individual stall holder must be satisfied they hold the appropriate licence/s. As Event Organiser, Mana Lions works with our local Council Environmental Health Officers and Alcohol Licencing Inspectors to ensure compliance. The most important consideration for us is to make sure all food and drink sold at the event is healthy and safe to the public, and compliant with the law and local bylaws.
A. Food Stallholders
- The Ministry for Primary Industries has information online, Food safety codes and standards | NZ Government (mpi.govt.nz). Please read this carefully, especially if you are not already familiar with the requirements.
- You may require registration to sell food. Any food stalls/food trucks that require a registration must display this at our event. Your valid licence number / issuing authority are requested in your application form to attend Eat Drink and Be Crafty. Any food stallholders exempt from registration must provide an exemption note from Porirua City Council as part of their ED&BC fair application form.
- Mana Lions members will be checking food stalls on the day to ensure general compliance, and that fundraising community groups and occasional food sellers maintain hygienic food handling procedures.
- Please ensure people are dressed in clean clothing, are changing gloves, washing hands, hot food is kept above 60°C and cold food is kept below 5°C. No ill people should prepare or serve food to customers.
- Any product that is pre-packaged and sold at the event must be fully labelled. If the product is sold from a display unit and packed by the operator in front of the customer (i.e., no self-serve by the customer), the product does not need a written label. However, there are still some information requirements that must be met. For example, allergy or warning statements need to be displayed with the food or provided to the customer on request.
- The contact at Porirua City Council for food selling enquiries is Oksana.Bartlett@poriruacity.govt.nz.
B. Alcohol Stallholders
- Stallholders wanting to sell alcohol must have an Off-Site Special Licence issued by Porirua City Council District Licencing Committee. The Off-Site Special Licence permits the sale of alcohol (for consumption off-site away from the event) in addition to free tastings at the stall at the event. This licence must be displayed along with additional signage regarding prohibited persons.
- There will be a requirement for a certificated manager to be at the stall all times.
- The application form and information about the Special Licence is found at: Apply for a Licence or Manager’s Certificate – Porirua City. Click on this link to the Licence Application page on the Council website and scroll down on that page and click the green box labelled “Apply: Special Licence“. Here you will find all the relevant details you will need to complete your application.
- The Off-site Special Licence application requires consent from Mana Lions which must be attached to the special licence application when you submit the application form to the council. The Stallholder registration form at Stallholders application form for Eat Drink and Be Crafty Saturday 24th January 2026 contains a “request a consent letter” from Mana Lions. We will get this consent back to you within 10 days of your submission.
- Applications for Special Licences must be lodged before Monday 17th November 2025, direct to PLI@poriruacity.govt.nz. Joanne Burt is the contact person should you have any queries regarding the application – 021 799 514.
Other Frequently Asked Stallholder Questions
Q – Who is running this event and what are the proceeds for?
A – The Lions Club of Mana is running the event and has done for the last 13 years. The fundraising this year from the event is for Wellington Free Ambulance.
Q – What if the event is cancelled at the last minute?
A – As a stallholder, you will be offered a full refund.
Q – Is Mana Lions GST registered?
A – No.
Q – Can I bring my Food Truck or Food Trailer?
A – Absolutely, and we need your accurate truck/trailer measurements (including the drawbar) so we can ensure the site is big enough for you and everyone fits correctly.
Q – What about power?
A. There is a small number of sites that will have 240v power distributed from a central point on the site. This costs $10 additional. If you request power, we need you to tell us what will be being powered, and approx. how many Amps you will be drawing to help us in our planning.
You may bring your own generator. Please note these must be safe, quiet (<60dB) and small enough to fit safely on your designated site. Any generator causing a disturbance (including noise and fumes) or deemed unsuitable will be asked to be switched off by Mana Lions Officials. You must have a fire extinguisher readily accessible.
Food trucks/trailers are expected to have their own generator and fire risk management plan.
Any power cables you bring must be suitable for outdoor use. Cables and any appliances must be tested and tagged.
Q – When will I know my site number and location?
A – We will advise you of your site number once we have all registrations in and measurements, etc. We expect this will be close to the day of the fair given the last-minute changes with stallholders that can occur. If this generates any issues for you, please email us through the contact page on the website or at info@eatdrinkcrafty.co.nz
Q – What will be on the site when I get there?
A – The site will be marked out for you. Other than that, it will be blank. It is up to you, the stallholder, to bring your gazebo, signage, equipment and stock, etc. If you have requested trestle tables at $15 ea (max 2), these will be supplied to your site by Mana Lions.
Q – Do I need a shelter for my stall?
A – There is no natural shelter or covering on site so your stall will be exposed to the elements above. It is recommended you have your own gazebo.
Q – I sell food and also coffee – is that ok?
A – We need to be fair to all of our stallholders. Priority will be given to food-only stallholders and coffee-only stallholders to ensure each offering is not oversubscribed. There is a question on the registration form about your primary offer, and we would appreciate an honest response. We interpret “coffee-only” as the traditional coffee cart type offer.
Q – Can I give away food?
A – To be fair on all stallholders, only sample size tasters of products you are selling on the day are permitted to be given away.
Q – Is there cell phone coverage?
A – Yes there is cellphone coverage across the site.
Q – Will there be first aid or medical help on-site?
A – Yes, Wellington Free Ambulance will be on-site.
Q – What time can I set up from?
A – The site will open at 7am for stallholders, and open to the public at 10am.
Q – Will there be direction signs on Paekakariki Hill Road?
A – Yes, in addition to other signage.
Q – What time is packdown?
A – The fair closes to the public at 3pm. Packdown is scheduled 3-3.30pm. Stallholders must not packdown prior to closing time at 3pm.
Q – Can I bring my dog?
A – Sorry NO – it is a Battle Hill is a working farm and dogs are not permitted on site.
Q – Are there any Kids activities planned?
A – We are very serious to boost kids activities across the day to keep attendees on site. We are actively working on this.r
