Book a Stall

Stall Holder Prize Draw.

All stallholders who have paid for their site fee by 5.00pm Friday 15th December 2023 will go into a prize draw based on their allocated site number.

One winner will be drawn on the day and will receive a full refund of their site fee. Register for your site now and pay by 15th December to be in the draw.

Stalls are expected to go rather quickly so we really do suggest to book and pay as soon as possible to avoid disappointment. Sites are not confirmed or allocated until payment has been made.

We welcome all talented hand-crafters, local growers & specialty ‘foodies’ to apply for a stall!

Click through to the application, and see our general information and fees section below. If anything isn’t clear, let us know by using our contact page.

See you at the fair!

General Information

All applicants are subject to a selection process. Once your application is received we will endeavor to reply within one month or sooner. Selection depends on product selection, quality of goods, and how your stall will contribute to the overall experience of the event. We also have a maximum quota on the amount of each type of stall, eg, jewellery, etc. Tell us as much as you can about why your stall would be a great addition to the overall market. All products must be made by the stall holder or family member, no imported goods allowed.

The date to save is Saturday 27th January 2024, and this time we are planning a rained-off date of Sunday 28th January 2024 in the event of really horrible weather.  If the event cannot be held we will discuss with you the level of refund or using the funds as a deposit for your stall for the following year.

Your booking is for items you have applied to sell. If you wish to share a stall that is fine but both sellers must also apply for approval. This is so we can protect the quality of the items sold at our fair, and therefore the overall experience for attendees, and for you the sellers.

Food stalls and Liquor sellers require appropriate consents from the local district council (Porirua City Council), and it is the responsibility of the stall holder to obtain this.

You will need to bring your own:
-marquee (for standard & double sites only, not trestle sites)
-trestle table (limited tables are available to hire)
-chairs
-sunscreen
-water
-change float
-heavy weights to hold your gazebo down in the event of heavy wind.

A great stall adds to the experience, the little things you do to give your space a professional look DO matter! Its a great idea to research stall presentation and selling tips and general stallholder etiquette.

Fees

Different stall sizes are available:
-Standard site, 3x3m – $90
-Double site, 6x3m – $180 [6 metre frontage]
-Mini (trestle-size 1.8m wide) site @ $50 however we require all stallholders to be sufficiently protected from the sun (eg sun umbrella). Please note this does NOT include room for a gazebo. If you will be bringing a gazebo you must book a standard 3 x 3 site or larger

– Trestle tables can be hired from us for $15 per table.

– Power connection can be made available at an additional charge of $10.

We appreciate some food sellers serve from their vehicles. We are asking that you give details on the size of your vehicle in your application to help us determine where you can be accommodated and the fee to be charged.

Eftpos/cash 

EFTPOS is now available at Battle Hill Farm. The opening of Transmission Gully has meant that Battle Hill Farm now has good cellphone/internet coverage. Mana Lions has tested EFTPOS coverage in several places at the site of our annual fair. We will still, however, have a EFTPOS facility on the day supplying cash for those fair goers requiring it.

Licensing information for food and alcohol stall holders

This is a friendly message which may apply to you whether you are registered food or alcohol holder or otherwise.  Your responsibilities can of course vary depending on your activities and the License held.

Each individual stall holder must be satisfied they hold an appropriate licence. 

As the Event Organiser, Mana Lions works with our local Council Environmental Health Officers to ensure compliance.  The most important consideration for us is to make sure that all food and drink that is sold at the event is healthy and safe to the public.  The Ministry for Primary Industries at mpi.govt.nz/food-business/food-safety-codes-standards/ has information on line, which you should read if you are not already familiar with the requirements.

All commercial food stalls and mobile premises and alcohol stalls, must have a current registration certificate and display a current copy at our event.  Your current licence number and licence issuing authority must be stated on your application form to attend the Eat Drink and Be Crafty fair.  Alcohol providers must have an “Off Site” Special Licence, issued by Porirua City Council, for the Eat Drink and Be Crafty event.  The cost of the Special Licence is $63.25.  The application form is available on the Porirua City Council website <poriruacity.govt.nz>, search under “alcohol”.  Applications for Special Licences must be lodged before 17th November 2023, direct to Johan.Nel@poriruacity.govt.nz or to PLI@pcc.govt.nz.

If you do not state a current licence, then your application unfortunately may not be accepted.  If you are selling food or alcohol and do not have a licence, or feel you don’t need a licence, then please contact Porirua City Council Johan.Nel@poriruacity.govt.nz for alcohol enquiries, or Oksana.Bartlett@poriruacity.govt.nz for food selling enquiries.

Food and Alcohol stall holders that are exempt from licences must provide an exemption note from Porirua City Council, as part of their ED&BC fair application form to Mana Lions.

Mana Lions Committee members will be checking food and alcohol stalls on the day to ensure general compliance with the law and that fundraising community groups and occasional food sellers maintain hygienic food handling procedures.  Please ensure people are dressed in clean clothing, are changing gloves, washing hands, hot food is kept above 60c and cold food is kept below 5c.  No sick people should prepare or serve food to customers.

Any product that is pre-packaged and sold at the event would need to be fully labelled.  If the product is sold from a display unit, and packed by the operator in front of the customer (i.e., no self-serve by the customer), the product does not need a written label.  However, there are still some information requirements that need to be met.  For example, allergy or warning statements need to be displayed with the food or provided to the customer on request.

Any product that is pre-packaged and sold at the event would need to be fully labelled.  If the product is sold from a display unit, and packed by the operator in front of the customer (i.e., no self-serve by the customer), the product does not need a written label.  However, there are still some information requirements that need to be met.  For example, allergy or warning statements need to be displayed with the food or provided to the customer on request.